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Housing Plan

COVID-19 Guidance for Campus Housing

Louisville Campus

Move-in Logistics

  • Move-in will be conducted in scheduled blocks to prevent overcrowding. A sign-up genius link will be included in the housing assignment letter. Students will need to sign-up for a time slot prior to move-in.
  • Students may bring two people to assist with the move-in process. If additional assistance is needed, discuss with the Housing Operations Coordinator (astrouse@sullivan.edu).
  • If a student begins to experience COVID-related symptoms while in housing, they will need to follow the SU isolation plan. See below.
  • Double and Triple rooms are available for housing. Single rooms are based upon availability.
  • Housing assignment letters, Student Lease Agreements and Forms/Waivers will be sent electronically to all prospective students through DocuSign. These documents will need to be signed prior to arrival.
  • If assistance is needed with the move-in process, please contact the Housing Operations Coordinator (astrouse@sullivan.edu) to make arrangements.

Building Access and Traffic Flow for move-in day

  • Upon entrance, students and visitors will be asked to enter and exit through the designated doors.
  • We ask that families follow the directional signs and keep the flow of traffic moving fluidly.
  • Carts will be provided to students if needed but must be sanitized before and after use.
  • The elevator will be open and may only have family units share the ride up or down.
  • The dining hall will be open on the patio and inside dining will be allowed at full capacity. Carryout orders will be taken by calling 502-213-8353. Students and their guests will be allowed a free meal at Gardiner Point during move-in day.

Guidelines

Common Areas

  • All common areas have reopened. Students are required to follow social distancing and COVID prevention guidelines in these areas. Signage is placed in each facility that list the guidelines and expectations.

Staffing and Residential Student Programming

  • Live-on Professional Staff and Resident Assistants are on-campus and available for student needs.
  • Hall meetings and student programming will be virtual and in-person. Campus housing will ensure that in-person events are following the CDC guidelines and that social distancing is being followed.

Visitation

Visitation will resume for the summer quarter. To ensure safety within the building, each resident will need to present their key access card with housing approved sticker upon entry. 

Guests will be permitted to visit during the following days and hours: 

  • Sunday – Wednesday: 7am to 12am. 
  • Thursday – Saturday: Overnight guests are permitted. (Any guest staying past midnight will be considered as an overnight guest.) 

*Only 2 guests per person are allowed at this time.

Guests 

Guests (nonresidents of the hall) are expected to follow all policies of the university and the residence hall. Residents are responsible for their guests and all actions of the guests while in the halls. Guests must be escorted at all times while on Gardiner Point property, this includes outside of the building. Key cards are not issued to guests. Guests of the residence hall must be 18 or older. All guests must sign-in at the front desk and provide a valid ID for authentication. All guests under the age of 18 must be escorted by a parent or guardian at all times. Special permission can be granted by the Department of Housing and Residence Life only. Residents who are found to have unsupervised children in the halls may be subject to criminal charges. Gardiner Point Residents may only have an overnight guest (regardless of gender) during the weekends (Thursday through Saturday night ONLY). Any guest staying past midnight will be considered as an overnight guest. Residents are only permitted 2 guests at a time for visitation. Please keep in mind that you should be courteous of your roommate(s) when scheduling an overnight guest. Your roommate(s) reserves the right to contact the Department of Housing and Residence Life if they are made uncomfortable at any time. Please allow 24-hour notice to your roommate(s) whenever possible. Overnight guests (regardless of gender) may stay a maximum of three nights in a row.

Transportation

  • Students should fill the shuttle from back to front and must ensure social distancing guidelines are being followed.
  • Drivers will thoroughly disinfect their shuttle once their shift is complete.

Cleaning Procedures

The on-site housing custodial staff has been trained to follow cleaning and disinfection protocols that include cleaning high traffic points multiple times per day and disinfecting the common areas (lobby, fitness facility and laundry room). The custodial staff does not clean occupied student rooms.

COVID-19 Health & Safety Procedures

Social Distancing

Residents are to maintain social distancing based on guidance and examples provided by the CDC. choosingSaferAct.pdf (cdc.gov)

Dining Hall

The Dining facility will be operating at full capacity, outdoor patio seating and via curbside pick-up. Menus are available at the front desk.

To order:

  • Call 502-213-8353 and speak to a dining staff member.
  • Dining will give the student an estimated pick-up time.
  • Email: elauer@sullivan.edu for any further questions or concerns.

Work Orders

For the health and safety of our students and staff, our work order form has been adjusted slightly. For maintenance to assist, the student will need to vacate the room during the maintenance repair. Failure to leave the room during this time may delay the process to the maintenance concern. Students will be required to submit another work order for another time slot if maintenance staff cannot enter the room during the time selected.

If you experience a maintenance issue, fill out a Work Order Form.

From here fill in your name and contact info. Select a time you will NOT be in the room and explain the nature of your issue(s).

NOTE: Maintenance leaves at 4PM daily. Any non-emergent issue that occurs after 3:30PM will be attended to the following day. Maintenance will contact the student via the phone number provided if any adjustments need to be made to the scheduled service.

Quarantine

  • Someone not vaccinated who has been in close contact (<6 feet for a collective of 15 minutes) with someone with COVID or COVID symptoms, will be required to quarantine for a minimum of 10 days if no symptoms are presented during daily monitoring. Alternatively, the quarantine can end after day 7 if the exposed person receives a negative test and if no symptoms were reported during daily monitoring. The test can be taken within 48 hours before the time of planned quarantine discontinuation (5th day at the earliest). The person must continue health monitoring for a full 14-day period from exposure. If a student is fully vaccinated, they will not be required to quarantine, unless they develop COVID like symptoms.
  • If someone is experiencing COVID-19 symptoms, they should quarantine for at least 10 days after symptoms onset and until fever free for at least 24 hours without the use of fever reducing medication. If the student has a roommate, then one student will be allowed to move to a temporary single room, free of charge.
  • If a student must self-isolate, Housing and Residence Life will provide meals, three times daily and will offer daily wellness checks from the Health Services Coordinator.

*All other Gardiner Point Policies and Procedures can be found under the Forms and Information page on the housing website.

*Students must alert a professional housing staff member immediately by calling (502) 213-8333 if they are experiencing COVID-19 symptoms or have been exposed to COVID-19.